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Survey Panel Procedures

Administration of University of Mississippi Survey Panels

Individuals preparing to survey individuals (students, faculty, staff and/or alumni) at the University of Mississippi must review the following procedures.

These guidelines apply to all requests for survey panel information (e.g., email addresses, FERPA-protected student data, personnel and alumni addresses and data) for the purpose of directly soliciting individual participation from UM students, faculty, staff, and/or alumni in a survey f (online or paper-based data collection tool) and/or focus groups.


The following is a list of exemptions to the survey policy application. If your survey meets one of these criteria, you do not have to submit a survey panel application form.

  • Surveys within an office or academic department, where the survey author already has access to the sample panel
  • Surveys evaluating an event or program, where the survey author already has access to the sample panel
  • Institutional or organization elections
  • Surveys that recruit participants indirectly using tools such as social media, UM Today or the Daily Mississippian

Procedure for requesting a survey panel

  1. Complete the Survey Panel Application which requires the following:
    • Purpose of the survey and/or how it will be used
    • Contact information, including department or unit
    • Proof of IRB approval, if applicable
    • Description of the sample, sample size, and justification for the sample size (requests for sample panels greater than 30% of the total population will rarely be approved)
    • Recruitment procedures and timeline
  2. If approved, Institutional Research, Effectiveness, and Planning (IREP) coordinates providing the survey panel to requestor
  3. Allow 3-5 business days for the survey panel application to be reviewed and an additional 5-7 business days for approved panel applications to be fulfilled.

If you have questions, please contact